Run Your 2025 Instructor Updates with Hovn
2025 Instructor Updates are a perfect use-case for Hovn because they:
Deliver the blended learning requirement
Store the Update Completion Certificate on each instructor’s profile
Get your instructors inside Hovn as active users
Give everyone a consistent, trackable workflow
Once an instructor completes the update:
A Certificate of Completion can be issued in Hovn
Their completion record stays on their profile for compliance visibility
Step 1 — Create Your Materials
You need two Materials:
The official 2025 Instructor Update Material
(Optional) A “Submit Certificate” Material (a mailto-link Material)
For Instructor Updates, you must ensure keycodes are available if you plan to issue the online access directly.
1. Add the official 2025 Update Material
This Material already exists in the Hovn Material Catalog.
Go to Materials
Search for: 2025 + the discipline name
Example: 2025 BLS Instructor Update
Select the Material that includes:
Instructor Update & Course Orientation Bundle
Set Price to 0
Click Save
Important: Add Keycodes
You must provide the keycodes for the online Instructor Update.
Open the Material you just added
Click + Keycodes
Copy/paste your Instructor Update keycodes from Training Central
Save
This ensures Hovn automatically delivers the keycode when instructors register.
2. Create the optional “Submit Certificate” Material
Add this only if you want instructors to email you their completion certificate.
Material Setup
Material Name: Submit Update Certificate
Type: Link
Price: 0
Tax Code: Use Stripe Preset
SKU: Leave blank
Link: mailto:YOUR_EMAIL_HERE
Summary
Submit your 2025 Instructor Update completion certificate.
Description
Required step for 2025 AHA Guidelines compliance. Submit your completion certificate to your Training Center Coordinator by February 28, 2026 to maintain active instructor status.
Instructions
Final Required Step: Submit Your Completion Certificate
Download your certificate from Learning Central
Click the link above to email it to your Training Center Coordinator
Use the subject line: “2025 Instructor Update – [Your Name]”
Keep a personal copy for your records
Step 2 — Create the 2025 Instructor Update Course
All instructor update courses already exist in the Course Catalog.
Go to Courses
Click Add Course
Select: 2025 + discipline + Instructor Update
Set Price to 0.00
Click Create
Attach Materials
Attach:
2025 Instructor Update & Course Orientation Bundle
Submit Certificate Material (if used)
Set both to:
Required (Bundled, Non-Waivable)
Seats
Use a high limit (for example, 25+).
These sessions are administrative, not physical classroom events.
Public vs. Private
Set the Course to Private.
You will distribute the course link directly to instructors.
Publish the Course
Move from Draft → Published, then click Save.
Step 3 — Schedule Your Sessions
You only need enough sessions to cover your instructor count.
Example: 75 instructors → 3 sessions of 25 seats
How to Schedule
Go to Sessions → New Session
Select the 2025 Instructor Update course
Location: TBD
Session Visibility: Public
Even if the course is private
This allows one course link to show all sessions
Instructor: Select the person responsible for checking certificates
Date/Time: Set it to your completion deadline
Course Private + Sessions Public
This setup lets you:
Keep the course off your public site
Share a single link that shows all available sessions
Step 4 — Adding Instructors Into the Course
There are two ways to add instructors.
Option A — Send the Course Link
Go to Courses
Copy the course link
Email it to instructors
They self-register, choose a session, and receive confirmations
Option B — Manually Register Instructors (recommended)
Open a session
Click + Booking
Enter the instructor’s details
Click Confirm
This:
Sends the confirmation email
Adds the course to their portal
Activates automated reminder emails (7 days and 1 day before the deadline)
Step 5 — Monitoring Completion & Progress
Instructors who access the materials will appear in the Materials view.
You can see:
Who accessed the Update
When they accessed it
If instructors complete the online Update through Training Central, you can:
Download completion certificates
Or wait for submitted files
Then attach them inside Hovn
Step 6 — Issue the 2025 Completion Certificate
Important
Instructor Updates do not use eCard integration
You issue Completion Certificates, not eCards
These certificates attach directly to the instructor’s profile
To Issue a Certificate
Go to the Session
Click Certifications
Enter the completion code from their certificate
Upload the PDF (recommended)
Click Submit
Hovn will:
Add the certificate to their profile
Apply a 3-year expiration
Email a confirmation to the instructor
Where to Attach PDF Certificates
Inside the Session
Open the session
Go to Files
Upload the certificate
Inside the Instructor Profile
Go to Bookings
Select the reference number
Click Go To Student
Go to Files
Upload the certificate