Instructors & Teams
Hovn gives you one place to manage every instructor, session, and certification. Instead of juggling spreadsheets and multiple systems, your whole team works from a single source of truth.
With everything in Hovn, you can:
Save hours of manual setup and follow-ups
Track every instructor and class in one place
Reduce duplicate data entry
Standardize how certifications are issued and recorded
The Instructor Lifecycle in Hovn
Setting up your instructor network happens in three connected phases.
Phase 1 — Build the Foundation (Admin)
As an admin, you start by preparing your account for record submission and team management.
Set up record submission
Configure roles and permissions so instructors know what they can manage
Phase 2 — Invite & Onboard Instructors (Instructor)
Once invited, instructors can begin teaching and logging classes.
Instructors will:
Complete their profile and add agency IDs
Create sessions for approved courses
Run classes and submit rosters — all inside Hovn
Phase 3 — Review & Certify (Admin)
Admins close the loop by reviewing records and issuing certifications.
Admins can:
Review submitted rosters and documents
Issue certifications from card banks
Keep every record auditable in one system
Monitor affiliate or partner instructors
Staff Instructor Roles
Role | What they can do | Typical use |
Instructor (View Only) | Teach assigned sessions, mark attendance, and issue certifications (if they have card-bank access). | Standard staff instructor running classes created by admins. |
Instructor (Can Manage Sessions) | Create and manage sessions for existing courses, edit rosters and orders, and issue certifications (if they have card-bank access). | Trusted instructor handling client or employer classes. |
Admin | Full control over courses, sessions, rosters, certifications, and account settings. | Program director or operations lead. |
Tip: For full permission details, see the Roles & Permissions guide.
Affiliate Sites & Independent Instructors
If an instructor or team wants to run their own business with:
Direct payments
Public course listings
Independent reporting
They can upgrade to a Service Provider account.
Their history and profile stay linked to your organization for easy collaboration.
Key Actions You’ll Use Often
Set up record submission for instructors
Invite instructors to your team
Assign roles and permissions
Submit records and rosters
Review and issue certifications
Upgrade instructors to Service Provider accounts when needed
These tools help you scale your program while keeping everything compliant and organized.