Overview
Inviting your instructors brings your entire teaching network into Hovn. When every instructor teaches and submits rosters through the platform, you get one source of truth for sessions, rosters, and certifications—no double entry and no lost paperwork.
Your goal: Every instructor who teaches for you (or in your network) should have a Hovn profile.
Why This Matters
Keep all classes, rosters, and certifications in one place
Reduce manual work and follow-ups
Speed up certification workflows
Make collaboration easier with staff and independent instructors
How to Invite Instructors
Go to Dashboard → Instructors
Click Invite
Enter the instructor’s Full Name and Email Address
Choose Can Manage Sessions:
Yes — Instructor can create and manage sessions and submit rosters
No — Instructor teaches sessions you create and submits rosters for those
Click Send Invite
The instructor receives an email titled “You’ve been invited to join Hovn.”
They click Accept Invite to create their account
In your list, their status shows Invited until they accept, then changes to Active
Managing Permissions
Change access later:
Open the instructor’s profile → Permissions → toggle Can Manage SessionsRemove access:
Open the instructor’s profile → click Revoke
Enabling Certification Issuing (Optional)
If an instructor needs to issue certifications:
Go to Settings → Card Banks
Select a card bank
Click Add User as Card Bank Issuer
Choose the instructor → Save
Best Practices
Invite everyone in your network. Any instructor teaching under you or submitting rosters should be in your account.
Encourage roster submission. Instructors handling rosters directly saves admin time and speeds up certifications.
Support independent instructors. If they run their own business, they can use a Service Provider account and still collaborate with you.
Next Steps
After inviting your instructors:
Review permissions in Roles & Permissions
Send them the Instructor Quick Start Guide so they can:
Complete their profile
Add Agency IDs
Add instructor certifications
Encourage all instructors to submit rosters through Hovn
FAQs
The instructor didn’t get the invite email.
Ask them to log in at hovn.app/login with the invited email, and they will be prompted to accept their invitation.
Can instructors create courses or materials?
No. Admins create courses and materials. Instructors can manage sessions, rosters, and issue certifications (if permitted).
What happens if I revoke an instructor?
They lose access to your organization but remain linked in the system for record-keeping.